Temporary or OOC HR Specialist (Part-Time)

Job Description

Position Description

The Legislative Department is looking for a temporary Human Resources Specialist (Personnel Specialist, Sr.) to join the HR-Finance Division. This is an exciting opportunity to demonstrate your knowledge and experience with the principles and practices of human resources management.

The Legislative Department is comprised of the Seattle City Council and four divisions that support the work of the City Council, as well as partners with city departments, the public and other stakeholders to ensure effective and responsive public policy. The Council and Legislative Department are part of the legislative branch of government, which also includes the Office of City Auditor, the Office of Hearing Examiner, and the Office of Inspector General.

In this position, you will be an integral member of the HR team assisting in all aspects of recruiting and hiring regular and temporary employees and interns in the Legislative Department, as well as onboarding new employees, updating staff training records, making HRIS data entries, addressing employee relations situations, and supporting other human resources functions as needed. The ideal candidate will be organized, customer-focused, and a great communicator with a passion to provide excellent customer service to internal and external customers while maintaining an appropriate level of confidentiality.

YOU WILL BE MOST SUCCESSFUL IN THIS POSITION IF YOU:

• 
  Are passionate about human resources in the public sector.
• Are a great communicator with a passion to provide excellent customer service to internal and external customers while maintaining an appropriate level of confidentiality.
• Are organized, can plan your work to meet timelines, and work on multiple assignments simultaneously.
• Enjoy working independently in a team setting and taking initiatives.

• Are committed to race and social justice and are motivated to work towards ending institutional and systemic racism.

This position is a temporary, part-time opportunity at 25-30 hours per week expected to last through December 30, 2022. Initial review of applications will take place for those who apply by 4 PM on Friday, September 30, 2022. Candidates are encouraged to apply as soon as possible.

Job Responsibilities

• Assist the HR team with managing and performing full-cycle recruitment for the Legislative Department, Office of City Auditor, and the Office of Inspector General by using the City’s online applicant tracking system, NEOGOV, in administering and managing recruitment activities in collaboration with hiring managers. Examples of this work include, but are not limited to, drafting job announcements, screening applications, scheduling interviews, and ensuring a smooth candidate experience.
• Lead tasks that support the hiring of new employees, such as drafting offer letters and facilitating the new employee onboarding process.
• Lead coordination for the department’s contingent workforce by identifying needs with division directors and supervisors and submitting requests for temporary staff resources to SDHR.
• Perform HRIS data entries and maintain personnel files.
• Coordinate the year-end LEG Employee Service Awards Program.
• Perform related duties of a comparable level and type as assigned.

Qualifications

You will be effective in this role if you have the experience, skills, abilities, and knowledge listed below through a combination of work, education, and life experience as demonstrated in your resume, cover letter, and answers to supplemental questions:

• 
  A Bachelor’s degree in social sciences, human resources management, business administration, or related field, and two years of responsible professional public personnel administration experience (or a combination of education and/or training and/or experience which provides an equivalent background required to perform the work of the class).

You may be even more prepared for this role if you have the following knowledge, skills, and abilities:

• Strong understanding of human resources policies and procedures.
• Strong research and analytical skills, and the ability to decipher complex issues.
• Effective written and interpersonal communication skills.
• Ability to maintain confidentiality
• Ability to adapt and thrive in a fast-paced, rapidly changing environment.
• Experience in multi-faceted operation or department with more than 50 employees
• Experience working with elected officials in a political environment; municipal government experience.

Additional Information

COVID VACCINE MANDATE
All City of Seattle employees are required to be fully vaccinated against COVID-19. If hired, you will be required to submit proof of vaccination. People are considered fully vaccinated two weeks after their second dose in a two-dose series or two weeks after a single-dose vaccine. Employees may make requests for a reasonable accommodation based on a medical disability or for sincerely held religious beliefs. Philosophical, political, scientific, or sociological objections to vaccination will not be considered for an exemption or accommodation. Failure to submit proof of vaccination or qualify for a reasonable accommodation will result in withdrawal of the job offer.

WORK ENVIRONMENT
The Legislative Department is located at the Seattle City Hall: 600 Fourth Ave. 3rd Floor, Seattle, WA. Alternative Work Arrangements, including remote work, may be considered, and will be based on operational needs.

WHY WORK AT THE CITY
The City of Seattle recognizes every City employee must play a role in ending institutional and structural racism. Our culture is the result of our behavior, our personal commitments, and the ways that we courageously share our perspectives and encourage others to do the same. To cultivate an antiracist culture, we seek employees who will engage in the Race and Social Justice Initiative by working to dismantle racist policies and procedures, unlearn the way things have always been done, and provide equitable processes and services.

HOW TO APPLY

• Complete an online application and supplemental questionnaire
• Attach a PDF of your Cover Letter
• Attach a PDF of your Resume

Initial review of applications will take place for those who apply by 4 PM on Friday, September 30, 2022. Candidates are encouraged to apply as soon as possible.

The City of Seattle offers a comprehensive benefits package including vacation, holiday and sick leave as well as medical, dental, vision, life and long-term disability insurance for employees and their dependents.